A System of Record, overall, is the source of current and historical data within an organization. A source where not only current data can be found, extracted and shared, but historical data can be stored as well. in Facility Management, a CAFM program requires a lot of data collection and analysis, and now static spreadsheets or pen pen and paper are no longer being used to track your FM usage and planning activities, you need somewhere to store and organize all that data. That’s what a System of Record (SOR) is. If your company uses Customer Relationship Management (CRM) or practice management software, you’re using a different kind of SOR. Modern businesses use SOR programs for a range of different applications. These programs make it much easier to deal with a high volume of data inputs and provide the synthesizing power you need to really track and analyze your activities.
In a Facility Management context, SOR programs can help you keep tabs on which parts of your facilities are being used and when. SpaceIQ has the added benefit of giving you employee tracking and profile storage so you can incorporate HR needs into your SOR. As SpaceIQ shows, a SOR program can be much more than just a digital filing cabinet where you store information. It can be a multifaceted program that you use to plan, track, manage and analyze not only data but the functions connected to that data at a higher level. The SOR function of a program like SpaceIQ is just one of the essential features that makes this CAFM software so useful and vital in a successful and well-managed work environment.