Workplace Technology Assessment
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By Aleks Sheynkman
Director of Engineering
No matter what line of work you’re in, technology has a foothold in some way, shape or form. Often, the simplest technological integration is a smartphone app. In fact, workplace apps have become a staple for many businesses—be it for communication, collaboration or as part of general operations. Chances are, you’re already using one or more apps as part of your everyday job.
The benefits of workplace apps are huge! From improved productivity to higher morale, using the right app(s) can make all the different in how you work each and every day. Let’s take a look at 10 mobile employee apps that are hugely beneficial to the people using them.
Slack takes workplace messaging to a whole new level. It’s quicker than email, more organized than texting and offers more integrations than just about any other messaging platform. Slack is truly a tool that allows you to maximize productivity.
Slack is divided into threads that are specific to a singular topic, allowing you to start an ongoing conversation while staying on-task. Share files, tag collaborators, create checklists and more, all within a specific channel. The platform is totally customizable and integrates into virtually any other app or platform you might be using, including SpaceIQ!
For those who absolutely need a visual task management system, Trello is a superb tool. It creates a visual workflow and process management system for projects, acting as both a to-do list and a tracking tool. Its cloud-based platform lets you work with collaborators and upload documents directly to each task, keeping everything keenly organized in one place.
As far as simple workplace apps go, Trello takes the cake! It’s extremely intuitive interface makes it easy for anyone to pick up in just a few minutes, making it a great tool for businesses with higher staff churn rates or those that rely on contractors who come and go.
This handy app is heralded as one of the most user-friendly mobile employee apps because it opens a line of communication between managers and subordinates, as well as across teams. The app allows managers to set up weekly check-ins with employees and has a feature that lets workers ask questions or seek clarification from supervisors. It’s a smart way to boost employee engagement and productivity.
Fast-paced environments and jobsites with bigger teams benefit most from 15Five. This app helps everyone get the recognition they deserve for a job well done, while helping managers pinpoint areas where they could coach better performance.
An app that’s made for teams operating across multiple jobsites, Skedulo is the answer to the 5W question: who, what, where, why and when? This workplace app allows managers to schedule their employees at a specific time and jobsite, complete with a job description. The shift is pushed to everyone on the team so every project is properly coordinated.
With features like maps and calendars built in, job information can also be exported or used in conjunction with other apps. Plus, data capture capabilities within the app allow workers to document the job as it’s being done, for recordkeeping and transparency purposes.
5. When I Work
Another scheduling app, When I Work is a device-native app—meaning it comes with all of the smartphone integrations you need to make it a core part of operations. Gig workers and contract employees will get the most mileage out of this app. It pushes schedules and changes via text or notification alert, in conjunction with time, date and location details.
When I Work is a manager’s best friend, too! Supervisors can approve shift switching, answer questions, manage a virtual timeclock and more. The tiered permissions of this workplace app also make it easy to delegate with transparency.
An award-winning to-do list app, Wunderlist is so much more than just a list of tasks. Employees can create tasks complete with descriptions and pictures, then, assign them or mark their progress as they’re being worked on. Collaborate across teams on individual takes or cumulative projects and always know the status thanks to real-time updates.
Wunderlist is a lifesaver for employees who have a lot of running tasks to keep track of, or those who may be forgetful of the smaller details. Tasks can be programmed to be repeated or recurring, and every completed task is archived. This is an app that values transparency and recordkeeping as much as functionality.
Note taking is an underrated skill that benefits anyone immensely in the workplace. Whether it’s tracking the conversation in a meeting or jotting down ideas for a project, Evernote remains the leader for note taking workplace apps. And, it’s so simple to use that it can quickly become an integrated part of any office workplace.
Evernote also shines in its multimedia capabilities. Notes can be supplemented with pictures and video, turned into checklists, tagged and annotated, or stitched together for comprehensive knowledge. Whether for personal or collaborative use, Evernote makes keeping track of notes simple.
Every company has defined processes and practices. Unfortunately, not all of them have Standard Operating Procedure (SOP) documentation. Zendesk acts as a hub for all of your company’s Q&A needs and SOP documents. If anyone has a question, you can point them to Zendesk where the answer has already been archived. And, if it’s a brand-new query, you can easily create an entry for future reference.
Zendesk has the added bonus of being both an internal and customer-facing piece of software. Use it as a workplace app for your day-to-day operations or create a tool that your customers can reference to streamline customer service.
Business cards are still the currency of the working world. If you’re in sales or networking, your old-school rolodex is likely chocked-full of cards. CamCard helps you digitize cards to ensure they’re always available to you in the cloud. Just snap a picture of the card and the software pulls out all of the details, creating a virtual rolodex for you to comb through, complete with pictures of the physical cards.
CamCard takes the stress out of trying to remember contacts and is great for workers on the go who need to tap into their network at any time. The app even allows you to make phone calls, send emails or access your contact’s social media with a tap of the finger.
Expense situations arise all the time and are usually accompanied by a tedious documentation process. Expensify is a must-have mobile employee app for tracking and cataloging expenses in real time.
When a purchase is made, an employee simply enters the nature of the purchase, the amount and any other pertinent information. Then, they can take a picture of the receipt with their smartphone. Expenses can then be exported individually or in bulk for processing and reimbursement. This app cuts down on the headaches and pitfalls that come with expense reporting and minimizes processing time for quicker reimbursement.
Employee Mobile Apps Make Life Easier
With smart technology always in our pockets, workplace apps (just like workplace management software) are becoming more and more integrated into everyday business operations. And for good reason! The right app in the right hands can drastically improve your ability to get the job done quickly and correctly.
Whether it’s workplace communication or expense reporting, ultimately, everyone benefits. Check out the 10 apps above to see how they might improve your workplace operations.