No matter what line of work you’re in, technology has a foothold in some way, shape, or form. The simplest technological integration is a smartphone application. Workplace apps have become a staple for businesses — especially in hybrid work models — for communication, collaboration, and general operations. Employees use one or more apps as part of their jobs daily.

The benefits of workplace apps are night and day. From improved productivity to real time collaboration and faster communication, using the right applications makes all the difference in the workplace.

Employee productivity relates to efficient work, developed self-confidence, increased motivation, and better creativity. Let’s dive into today’s mobile applications that make this a reality.


Slack has taken workplace messaging to a whole new level. It’s quicker than email, more organized than texting, and offers more integrations than most other messaging platforms. Slack allows you to maximize productivity.

Slack can be divided into threads specific to a singular topic, allowing you to start an ongoing conversation while staying on-task. Share files, tag collaborators, assign tasks and create checklists, all within a specific channel. The platform is customizable and integrates into many other applications and platforms.


For those who seek a visual task management system, Trello is a superb tool. It creates a visual workflow and process management system for projects, acting as both a to-do list and a tracking tool. In addition, its cloud-based platform lets you work with collaborators and upload documents directly to each task, keeping everything organized in one place.

As far as simple workplace apps go, Trello takes the cake! Its highly intuitive interface makes it easy for anyone to pick up quickly, making it an excellent tool for businesses with higher staff churn rates or those that rely on contractors who come and go.


This app is praised as one of the most user-friendly employee apps because it opens a line of communication between managers and subordinates — and across teams. The app allows managers to set up weekly check-ins with employees and has a feature that lets workers ask questions or seek clarification from supervisors. It’s a smart way to boost employee engagement and productivity.

Fast-paced environments and workplaces with bigger teams benefit most from 15Five. This app helps everyone get the recognition they deserve for a job well done while assisting managers in pinpointing areas where they can coach better performance.


As an app for teams operating across multiple workspaces, Skedulo answers the 5W question: who, what, where, why, and when? This workplace app allows managers to schedule their employees at a specific time and location, complete with a job description. The shift gets shown to everyone on the team, so each project is properly coordinated.

With features like maps and calendars built in, job information can be exported or used in conjunction with other productivity apps. Plus, data capture capabilities within the app allow workers to document the job in real time for recordkeeping and transparency purposes.


Another scheduling app, WhenIWork is a device-native app that comes with the smartphone integrations needed to make it a core part of employee operations. Gig workers — who are currently thriving — and contract employees will get the most out of this app. It pushes schedules and changes via text messages or notification alerts in conjunction with time, date, and location details.

WhenIWork is also a manager’s best friend! Supervisors can approve shift switching, answer questions, and manage a virtual time clock. The tiered permissions of this workplace app make it easy to delegate with transparency.


ClickUp! saves employees time as an all-in-one productivity platform that brings team members, tasks, and tools together in one place. Its main goal is to have one app replace multiple with all work living in ClickUp. As a result, people are more productive and can dedicate more time to other tasks. The workplace app is for both small teams and large teams.

ClickUp! also has excellent client support, offering assistance 24 hours a day, every day, even through holidays. This is especially beneficial for companies that thrive during the holidays and cannot afford technological mishaps.


Note-taking is an underrated skill that benefits anyone immensely in the workplace. Whether tracking the conversation in a meeting or jotting down ideas for a project, Evernote remains the leader for note-taking workplace apps. It’s simple to use and can quickly become an integrated part of any company.

Evernote also shines in its multimedia capabilities. Notes can be supplemented with pictures and video, turned into checklists, tagged and annotated, or stitched together for comprehensive knowledge. Whether for personal or collaborative use, Evernote makes keeping track of notes simple.


Every company has defined processes and practices. But unfortunately, not all have Standard Operating Procedure (SOP) documentation. Zendesk is a hub for your company’s Q&A needs and SOP documents. If anyone has a question, you can point them to Zendesk, where the answer has already been archived. And, if it’s a brand-new query, you can easily create an entry for future reference.

Zendesk has the bonus of being both an internal and customer-facing piece of software. Use it as a workplace app for your day-to-day operations or create a tool your customers can reference to streamline customer service.


Expense situations always arise and are usually accompanied by a tedious documentation process. Expensify is a must-have mobile employee app for real time tracking and cataloging expenses.

Employees enter the nature of a purchase, the amount, and other pertinent information. Then, they can take a picture of the receipt with their smartphone. Expenses can then be exported individually or in bulk for processing and reimbursement. This app reduces the headaches and pitfalls of expense reporting and minimizes processing time for quicker reimbursement.

Employee Mobile Apps to Increase Productivity

With smart technology always in our pockets, workplace apps are constantly integrated into everyday business operations — and for a good reason! The right app in the right hands can drastically improve an employee’s ability to get their job done quickly and correctly. Team members can stay focused and complete tasks with better time management.

Whether it’s workplace communication or expense reporting, ultimately, everyone benefits. Explore the above app options to see how they can improve your workplace operations and increase employee productivity.

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