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Workplace and Facilities Management Terms, Glossary and Abbreviation Meanings

Facility management is a complex field and, as such, it requires the use of complex terminology. That means you’ll see some acronyms crop up as you’re working through the logistics of managing and moving your new office space real estate. Information is the key to successful facility management, and you don’t want to be left scratching your head at an alphabet soup of acronyms.

Let’s take a look at some of the most common Space and Facility Management terms and review what they mean so you can be sure to stay ahead of the curve as you plan moves, manage employees, carry out a successful space inventory and space utilization of the additional space and facilities in your office. You may also see some of these terms as you work with SpaceIQ’s workplace management platform, so let’s dive in and explore this vocabulary as your first step toward facility management success.

A

Artificial Intelligence (AI)

Alternative Workplace Strategy

Agile Workplace/ Agile Office

Activity-Based Working

Abandoned Meeting

Adjacency Analysis

Amendment

American Institute of Architects (AIA)

Architect/Engineer

Area Per Person

As-Built Drawings

Assignable Area

AutoCAD

Assigned Seating

Asset Management

Artificial Intelligence (AI)

Application Programming Interface (APIs)

Agile Workplace/Office

Activity-Based Workplace/Workspace (ABW)

Automated Facility Management System

B

Breakout Space

Block and Stack Planning

Biophilic Design

Benching

Business Unit Hierarchy

Business Unit

Business Continuity Plan

Butts in Seats

Building Exterior Gross Area

Building Efficiency Ratio

Building Core

Building Condition Assessment (BCA)

Building Automation

Broker

Break Clause (Lease)

Box Move

BOMI International

BOMA (Building Owners and Managers Association)

Blocking

Block Plan

Best Practice

Bar Coding

Base (Lease)

Base Building

Base Rent

Base Year

Benchmarking

Building Information Modeling (BIM)

Building Energy Management System (BEMS)

Building Automation System (BAS)

Biophilic Design

Benching

Breakout Space

C

COVID-19 Screening Questions

Capacity Planning

Cost of Operations

Cost of Occupancy

Cost Center

Corrective Maintenance

Computer Integrated Facility Management (CIFM)

CoreNet Global

Core Factor

Contingency Planning

Common Support Space

Common Areas

Closed Plan

Class B Buildings

Class A Buildings

Circulation Space

Circulation Factor

Circulation Area

Churn Rate

Churn

Chargeback

Carbon Footprint

Common Area Maintenance (CAM)

Curated Spaces

Coworking

Computerized Maintenance Management System (CMMS)

Computer-Aided Facility Management (CAFM)

Computer-Aided Design (CAD)

Collaborative Workspace

Capacity Planning

D

Dynamic Workplace

Desk Booking

Document Management

Disaster Recovery Plans

Digital Workplace

Digital Wayfinding

Digital Twin

Desk Sharing

E

Enterprise Resource Planning (ERP)

Expected Useful Life

Equipment Lifetime

Environmental Sustainability

Enterprise Asset Management (EAM)

Employee Experience

Employee Engagement

F

Flexible Working

Frictionless Workplace

Free Addressing

Flexible Seating

Flex (Flexible) Work

Flex Space

Financial Accounting Standards Board (FASB)

Facility Managers

Facility Coordinators

Facility Management (FM)

Facilities Management

G

Gross Rent

Gross Rentable Area

Gross Lease

Gross Area

Geospatial Information System (GIS)

Geocoding

Gap Analysis

H

HVAC

Hybrid Workplace

Huddle Room

Human-Centered Workplace Design

Hoteling

Hotel Desk

Hot Desking

I

Integrated Facilities Management (IFM)

International Facility Management Association (IFMA)

International Accounting Standards Board (IASB)

Interactive Dashboard

Integrated Workplace Management System (IWMS)

K

Key Performance Indicator (KPI)

L

Lease Incentive

Leaseback

Long-Term Lease

Lease Management

M

Multi-Use

Move-Add Change (MAC)

Move Types

Metrics

Major Vertical Penetrations

Maintenance Types

Move Management

Mobile Working

Meeting Room Booking System

Magic Quadrant

N

Net Present Value (NPV)

Net Occupiable Area

Net Lettable Area

Net Lease

Neighborhoods

Neighborhood Seating

O

Office Design Software

Occupancy Report

Open Standards Consortium for Real Estate (OSCRE)

Option (Lease)

Open System

Open Plan

Office Plans

O&M Manuals

Operations and Maintenance (O&M)

Occupancy Rate

Occupancy Cost

Open Office Space

Office Internet of Things (IoT)

Occupancy Sensors

P

Physical Workplace

Project Management

Private Office

Primary Circulation

Predictive Maintenance (PdM)

Proactive Maintenance

Post-Occupancy Evaluation

Polyline

Preventive Maintenance (PM)

Planned Downtime

Percentage Rate

PdM

Product Tiers

Predictive Analytics

Pod

Physical Workspace

Phone Booth

R

Room Booking

Request Management

Real Estate Portfolio Management

Return on Investment (ROI)

Rent-Free Period

Rent

Real Estate

Real Property

Reactive Maintenance

Real-Time Data (RTD)

Remote Work

Real Estate Projections

Real Estate Forecasting

Real Estate Dashboard

Real Estate Agility

S

Social Distancing

Shift Seating

Swing Space

Sublease

Strategic Facility Planning

Strategic Facility Plan

Space Standards

Space Needs Analysis

Space Audit

Site Population

Shadow Occupancy/Vacancy

Scenario Planning

Service Request

Service Level Agreement (SLA)

Secondary Circulation

Software as a Service (SaaS)

System for Cross-Domain Identity Management (SCIM)

System of Record (SOR)

Space Utilization

Space Planning

Space Optimization

Space Management

Space Fusion

Smart Workplace

Smart Building

Shared Desk

Sensors

Stack Planning

Space as a Service

T

Triple Bottom Line

Triple Win

Ticketing

Telecommute

Tech Determinism

U

Unassigned Seating

V

Void Areas

Virtual Office

Vacancy Rate

Visitor Management

W

Workplace Distancing

Workstation

Workflow Engine

Workplace or Work Environment

Work Order

Work Seats

Workplace Real Estate

Workplace Management

Workplace Consultant

Work From Home

Wayfinding

Workplace Experience

Z

Zones