Checklist: Space Allocation and Productivity

The way workplaces are organized and how people utilize workspaces are both changing. Keeping abreast of these trends means understanding how space allocation and productivity are related. SpaceIQ studied data on workplace evolution and created a sound approach to identify meaningful trends. Here’s what you need to know about changing demands of space allocation and how these changes impact worker productivity:

• Better conceptualize and leverage the workplace’s many facets and recognize it as an asset.
  • How can your workplace save money?
  • How does your workplace generate revenue?
  • Is your workplace a compelling community?
  • What shortcomings exist in your current workplace?

• Gather analytics to better understand workplace cost and productivity components. Then, identify improvement areas and stay abreast of trends.
  • Pinpoint and address major costs
    • Employee-related expenses
    • Workplace expenses
    • IT expenses
    • Marketing costs
    • Other expenses
  • Predict trends and setbacks affecting space availability
    • Rental growth trends
    • Office rental values
    • Office vacancy rates
    • Demand for rental space
  • Improve the quality of real estate and workplace data available to you
    • Get complete data, not siloed figures
    • Ensure automation of data collection
    • Standardize data for easier trend aggregation
    • Capture and review data in a timely manner
    • Invest in demographic data and predictive analysis
• Utilize available square footage to the fullest, with smarter allocation, by leveraging robust data and analytics and larger market trends.
  • Understand workplace design trends and the philosophy behind them
  • Understand the shift away from personal space to agile workspaces
  • Explore the merits of activity-based workspaces
  • Actualize the evolving workspace by exploring new allocations
  • Use the Internet of Things (IoT) and expanding technologies to innovate the workplace
• Create a workplace that offers employees experiential benefits, as well as proper space allocation and space design to facilitate maximum productivity.
  • Deliver a modern workplace experience that’s culture-focused
  • Provide essential workplace elements to improve productivity
    • Individual workspaces
    • Adjustable work environments
    • Noise management solutions
    • Access to IT resources
  • Integrate employee choice as a factor in workplace design
  • Look at how people work and mold the workplace around them
  • Make the space reflect the culture, delivering a positive experience

The workplace more complex than just one or two variables. Space allocation demands are changing and productivity expectations are following them. Download our Workplace Productivity Industry Overview and learn more about viewing your workplace through the lens of opportunity.