Checklist: Employee Relocation

There are many reasons behind moving your business to a new workplace. Regardless of the drivers, ensuring proper employee relocation is crucial. Appropriate move planning, clear communication, and precision execution will help eliminate move-related confusion and get operations running again as soon as possible. Here’s a few tips to keep in mind as you’re planning a move:

• Phase I—Planning the Move: Get the specifics of your move fleshed out and measure the scope of the relocation as the first part of your plan.
  • Identify goals and establish a timeline
  • Assemble a winning team
  • Analyze your current location
  • Determine changes in staffing levels
  • Hire a designer
• Phase II—Logistics and Details: Identify variables to address before, during, and after the move.
  • Assess space layout options
  • Finalize documentation
  • Research movers
  • Determine day-of logistics
  • Manage vendors
  • Handle inventory
  • Draft the move
• Phase III—Move Communication: Openly share move logistics with employees and coordinate tactics to minimize confusion.
  • Announce the move
  • Answer questions
  • Assign seating
  • Publish move instructions
  • Plan the IT move
  • Publish rules and protocols
  • Arrange transportation and accessibility
  • Organize the packing and unpacking
• Phase IV—Move Day: Make detailed lists to track the actual relocation of assets and your employees.
  • Confirm essential relocation details
  • Take inventory
  • Perform walkthroughs

Moving can be hugely disruptive to your workforce. With the right approach, sound planning, and proper communication, it’s possible to minimize confusion and improve move efficiency. Don’t forget to download our Guide to Moving Employees the Right Way.