What to Look for in a Workplace Design Tool

By Aleks Sheynkman
Director of Engineering

Using an office space design tool to plan your workplace layout is smart. Not only is it more efficient than breaking out grid paper and ruler, software affords insights that manual space planning doesn’t. Knowing how the cost per square foot of your lease stacks up against a plan for a new desk arrangement is something best left to a smart workplace design tool.

But not every piece of software has the same array of tools. Some are more design-oriented, providing 3D modeling options and immersive office views. Others are built for real estate managers who care more about the dollar cost of an intended design than the nature of its layout. With software options covering the gamut, facilities managers need to look somewhere in-between.

Let’s take a look at some of the core essentials for workplace design software and how these features play an important role in good office planning.

Space utilization analytics and insights

One of the chief driving factors of workplace design is cost. It governs so many of the variables that make up an office, from monthly leases, cost per square foot, and cost per head. But, if you’re not privy to these figures or don’t factor them in when designing a workplace, they’re liable to work against you.

Good workplace design software will put space utilization analytics, costs, and insights front and center during the planning process. For example, it can show how many employees per square feet you have in a certain department, indicating overcrowding or wasted space. Analytics can also tell you if your workers do better in large groups, small groups, or individually. This data, paired with cost information, helps drive informed decisions.

Analytics determine whether the software you choose becomes an open workplace design tool or an agile space resource—whatever suits your needs. Best of all, you’ll be able to equate data to costs and costs to decisions, which impact your final workplace design. It’s the difference between thinking your new office open layout is cost-saving and knowing it is.

Dynamic floor planning

The chances of getting a new floor plan correct on the first try are slim to none. More likely, you’re going to make dozens of iterations and radical changes as data influences and shapes your new layout. Software with dynamic floor planning is critical.

A good workplace design tool should allow you to save iterations as you progress. That makes floor planning faster and more efficient. No more polylining on graph paper. No more saving draft after draft of CAD mockups.

More than easing the design process, a dynamic floor plan tool is critical for agile and flexible workspaces. Being able to save floor plans, desk arrangements, and layouts allows you to arrange and rearrange spaces at-will. In facilities trying out hot desks, desk neighborhoods, activity-based workspaces, and other flexible environments, a portfolio of saved floor plans means never deviating too far from the standard.

Scenario planning and variance reports

Along the same lines of iterative floor plans is having software with scenario planning capabilities. This function allows you to pick an office layout style and quickly drag-and-drop employee icons and assets within it. It’s useful for designing both permanent spaces and temporary arrangements.

Coupled with scenario planning, variance reports allow facilities managers see exactly how design aligns with costs. You can glean occupancy data, space utilization costs, and more for a specific scenario, resulting in hard data about the efficiency of a particular layout. If the numbers work, it might be your next floor plan. If the numbers don’t align, it’s back to the drawing board.

Scenario planning and variance reports allow quicker floor planning backed by analytics that generate usable insights without any desk moving or seat shuffling.

Management beyond design

The key elements of a good workplace design tool are the ones that help you make informed decisions. Data is the key, along with analytics that outline the best scenarios. Analytics on floor and scenario planning unlocks your fullest potential. They allow you to do more than design the best floor plan for your workplace—they guarantee it’s the right one and help you manage it before, during, and after the transition. Next, learn what’s the best office layout for productivity.


What’s a Feng Shui Office Layout and Why Should You Care?

By Tamara Sheehan
Director of Business Management

Feng shui isn’t new. In fact, it’s about 6,000 years old! It’s a form of ancient Chinese geomancy—the harnessing of positive Qi (universal energy).

The practice involves arranging different objects, colors, and elements in a geometric way to create balance within a space. It’s a practice that’s common in the home and, recently, is seeing rising popularity in the workplace.

How does it work?

Feng shui focuses on intangibles, creating good energy flow in spaces by dictating their design and arrangement. Arranging desks in a certain way won’t unlock employee superpowers, but might boost positive feelings about their environment. And happy employees do a better job.

Because feng shui is all about creating balance, there are a lot of factors to consider. Most good feng shui workplace layouts focus on harmonizing the following variables:

For example, it may mean arranging desks to face east, while placing plants in the western part of the office. Or, it could mean using dark colors for décor in a workplace that benefits from a lot of natural light.

There are no “rules” to feng shui. There’s only a focus on balance—whether you’re trying to decide what colors to decorate with or determine a desk layout to offset your natural floor plan.

Why should you care?

Skeptical? Consider these benefits of bringing feng shui into your workplace:

  • Companies practicing feng shui are distinctly cleaner and more organized. In a feng shui office, everything has its place and that area is maintained. Cleaner, organized offices result in happier, calmer employees.
  • Because feng shui demands balance, office environments practicing it generally feel balanced. This can spur better productivity. It’s where the concept of Qi takes on a more visible role.
  • Feng shui emphasizes elements, including greenery and water. Both are proven to have a calming effect in the workplace. Plants and water features de-stress employees and bolster mood.
  • Feng shui for desk directions can impact the amount of natural light workers get. Natural light is proven to boost mood and morale.

One of feng shui’s biggest benefits is its emphasis on identifying and eliminating stress points. The Chinese believe stress is a product of imbalance. Using feng shui to create balance means first identifying and resolving stress points. This could be as simple as rearranging desks to balance the physical office or introducing plants to break up whitewashed walls.

A focus on feeling

Feng shui in the workplace is the embodiment of two very important office design variables. First, it focuses on employee comfort. Second, it identifies optimal space utilization. Practicing feng shui design encapsulates these two variables into a central focus. Theoretically, you’ll end up with a balanced space that maximizes utilization and employee morale.

How to take a feng shui approach

Feng shui is as much up to your interpretation of balance as it is a set of guidelines. Many of the wisest feng shui gurus generally preach the rule of “if it feels right, it is right.” That said, there are several ways to fast-track your workplace for feng shui and introduce a little positive energy into the environment:

  • Bring in the plants. Bamboo and money trees are especially popular in feng shui, fulfilling several aspects of geomancy—elements, color, and meaning. Try placing plants in the east or southeast areas of your workplace to improve prosperity and health.
  • Spruce up plain, white walls with a little color. Try blue on northern walls, lighter cream or yellow on northeastern or southeastern walls, purple or red on southern walls, and gray on western or northwestern walls.
  • Rearrange desks in a more balanced way, such as grouping them in different areas of the workplace or facing them all in a certain direction. Similarly, use desk arrangements to channel Qi in your office. For example, point desks toward the east to coincide with the sunrise.
  • Start to look for areas of your office that are unbalanced. Is there a section of the office that feels cramped, while another is more open? Are some areas well-lit, while others are dark? Find imbalances and work to balance them.

Often, an interior designer with feng shui knowledge can help improve your workplace’s Qi. Likewise, taking the time to understand stress points will reveal many imbalances worth correcting.

An appeal to skeptics

Still skeptical about the benefits of workplace feng shui? If you need hard proof in the power of positive Qi, start with a few simple adjustments. Pick an area that causes friction and take a feng shui approach to balancing it. You might just find that a little ancient Chinese wisdom is exactly what you need to make the most of your workplace. Also read how a workplace meditation room can increase your bottom-line.


Facility Management in Today’s Modern Workplace

By Nai Kanell
Director of Marketing

What is facility management? Facility management is a term that encompass a lot in today’s workplaces. It’s more than making sure everyone has a desk. The modern facilities manager is a critical cog in keeping a business operating efficiently.

Space planning and utilization are still the core of a facility manager’s job, but their duties go far beyond. Today’s facilities manager may find themselves managing hot desks, coordinating use of multipurpose spaces, and pouring over sensor-driven occupancy data. It’s their responsibility to ensure everything is running smoothly.

Doing more with better tech

Technology defines the modern facilities manager.  For starters, facility management software has opened the door to critical data. Having access to statistics such as occupancy rates, cost per head, and location-specific revenue data sheds new light on how facilities are used. A decade ago facilities managers organized workplaces around a certain theme or style. Now, they have the power to arrange and run workplaces according to data.

Because facilities management software enables instant insight, facilities managers are tasked with doing more. They can organize entire desk neighborhoods for better productivity and seamlessly manage a fleet of hotel desks to make the most of limited space.

Facilities management is primarily about space utilization and occupancy efficiency, which goes far beyond desks. It extends to utilities, technology, communication, and the versatile evolution of how the office functions. Namely, it comes down to two areas: space and infrastructure vs. people and planning. A good facilities manager needs to excel at both.

Space and infrastructure

The space and infrastructure side of facilities management deals with the physical area of the workplace. Office design, workplace layout, occupancy management, and leasing run through the facilities manager. Optimizing the physical aspects of a workplace is what fosters productivity, workplace culture, and frictionless interaction among coworkers. Some critical areas of focus include:

  • Utilities: The coffee maker in the break room is broken. There’s no toilet paper in the bathroom on the fourth floor. The motion sensor lights in the executive suite aren’t working. Facilities managers are the touchpoint for these problems and more. They field requests and inquiries, direct them to the right problem-solver, and follow up to ensure they’re complete.
  • Office design: Does your workplace require collaborative areas? Do workers prefer an open floor plan? Are you planning departmental neighborhoods? Designing an office to support the workers within it is a core task of facilities management—one that may be revisited many times as demands change. Using data, managers can make decisions about workplace design that benefit both workers and the company.
  • Space management: In agile work areas, managing space is critical for optimization. Facilities managers must coordinate who’s using what space to balance productivity and costs.

Facilities managers are also at the heart of construction projects and leasing decisions. Frequently, they work with maintenance departments, executive teams, finance, and accounting to create new workplaces or modify existing leased space for maximum efficiency.

People and planning

Workspaces are about more than square footage—they’re also about the people in them. A good facilities management system incorporates the people as much as it focuses on the physical space. Here are a few tasks on the people and planning side of things:

  • Planning: Businesses grow and change. As a result, their workplaces need to expand. Facilities managers provide data to decision-makers on how to accommodate employees, cost per head, and more. Even within existing offices, a facilities manager will help adapt agile workspaces and coordinate interdepartmental moves.
  • Safety: Fire drills and emergency training seminars don’t schedule themselves. Facilities managers implement policies and stay up-to-date on codes and compliance.
  • Data: Robust data about key workplace metrics—cost per square foot, cost per head, utilization, and occupancy rates—empowers facilities managers to advocate decision-makers for change. When accountants want to trim the fat in a facility, they’ll ask the facilities manager how to optimize. The same goes for real estate portfolio managers, executives, and anyone else managing a budget impacted by the workplace.

This is a fraction of what facilities managers are actually tasked with. Things like catering, cleaning, visitor hospitality and more all fall under this segment of duties. Even working alongside marketing and accounting are common when it comes to people and planning. Read more on why is facility management important for productivity.


Hot Desks are Sizzling in the Workplace

By Nai Kanell
Vice President of Marketing

Hot desks are workspaces that lack a permanent occupant. They’re temporary workspaces that can accommodate regular free-floating employees, contract workers, on-site visitors, support staff, and just about anyone else who may not require a dedicated work area.

So what’s the big deal? Simple. Not having to dedicate desk space to every single employee means turning otherwise static square footage into a dynamic space anyone can use at any time. That means better space utilization.

Hot desking dynamics

“Hot desking” is more than just buzzwords. In agile offices, hot desks are a personal workspace staple. They’re a convenient way to optimize space utilization, accommodate employees, and foster productivity. But, to get the most out of a hot desks, facilities managers need to know how to set them up and manage them.

For an eager facilities manager, hot desking may sound like the answer to every space utilization problem. But, before eliminating permanent desk, consider the role they play. Turning an entire office into a hot desk free-for-all may create more problems than it’s worth.

Instead, think of hot desking as a versatile solution to a specific demand: occupancy. Say you’re workplace accommodates 100 desks, and 80% are permanently assigned. Future plans call for the addition of another 20 employees, which would push workspace capacity to its limit. With the popularity of flexible work schedules and remote work, you could add hot desks for employee use when they’re in the office. Expansion is kept to a minimum while allowing for maximum collaboration and productivity for everyone.

This example is one of several great uses for hot desks. Keep in mind that while they’re perfect for space optimization, hot desks do have drawbacks. It’s best to consider using them to accommodate a fraction of your workforce—not the whole staff.

Good hot desking policies

So, what’s the best way to manage hot desks? Here are a few tips for making it work:

  • Use hot desks to fill a need with new employees and try not to displace existing ones. Taking away a permanent space from a tenured employee may cause undue friction. On the other hand, offering a new employee the flexibility to pick their workspace daily can be a perk.
  • Create the right environment for each hot desk. Space may include an entire cubicle or one seat at a conference room table. Pick locations that provide enough workspace to get the job done and in areas where noise and other distractions are kept to a minimum.
  • Provide a point of contact for hot desk occupants. Unlike departmental employees who may have a direct superior, hot desks are often staffed by remote, contract, and freelance workers. If they have questions or needs, make sure your hot desk occupants know who to talk to about them.
  • Enact a “reset system” for workers who share hot desks. That means keeping areas clean and ready for the next occupant. One messy tenant can create a ton of ill will.

Read more on the pros and cons of hot desking.

Power of great hot desking software

Regardless of how you make hot desks available to workers, the crucial ingredient is good hot desking software. Such software provides facilities managers the hands-on control needed to assign, organize, and maintain hot desks. Here’s how it works:

  • Employees check in for their shift and either select or are assigned a hot desk
  • As desks fill up, facilities managers can see how many desks are occupied, where they are, and what the occupancy rate is
  • When workers move or leave their desks, the system of record acts accordingly, providing real-time updates to facilities managers
  • Using data over time, facilities managers can see how often their hot desks are being utilized, by whom, and for how long

A smart solution to occupancy obstacles

Hot desking creates opportunities to expand workplace occupancy without disrupting day-to-day operations. It’s a flexible solution that aligns with flexible working environments and creates unique opportunities to accommodate workers.

With hot desking, you may not always have the same desk, but you’re certain to always have a desk!

Also read, Hot Desk Booking for a Stress-Free Workplace.


Outsourcing Facility Management: The Pros and Cons

By Jeff Revoy
Chief Operations Officer

Facility management is tricky. Outsourcing facility management can be even more complicated. Finding someone who can manage your physical workplace and build strong relationships with employees isn’t easy. Often, managers are great at one skill, but lacking in the other. It’s an imbalance that can grow heavy on a company’s balance sheet and employee morale if the right management isn’t in place.

Rather than the trial and error that comes with hiring and educating a new facilities manager, some companies opt to outsource. Outsourced facility maintenance services are designed to offer balanced services. But with any external vendor, there are negatives to consider.

Here’s a few outsourcing facilities management pros and cons to help you decide if it’s the right move for your company:


Broader Expertise: Because outsourced facility management companies are specialty service providers, you’ll avoid the hassle of finding an internal employee with the right skill sets. FM providers tackle the job from Day 1. The biggest task is educating the vendor on company culture, employee needs, and physical building quirks.

Flexibility: An outsourced FM vendor puts attention where you need it most, while also managing general facility needs. They have the resources to handle facility expansions and improvements at the same as keeping systems running and making needed fixes. Outsource vendors can scale much faster and easier than a single facilities manager.

Cost Savings: One of the biggest positives about outsourcing—and an overall critical focus—is cost savings. Generally, the fees you’ll end up paying to an outsourced facilities management company are less than the salary of an in-house employee. The long-term benefits are clear when coupled with savings on training, ongoing education, employee benefits, and other overhead.


Not Your Employee: Unlike an in-house facilities manager, (for in-house options, read more on how to select the right facility management software) you can’t walk down the hall and ask your outsource vendor a question. Meetings must be coordinated and scheduled well in advance—a killer to on-the-spot brainstorm sessions and crisis management. Outsourced FM providers don’t witness the everyday goings-on of your workplace, which means they’re relying primarily on data to make decisions.

Implementation Delays: This could mean it takes an extra day to change the lightbulb in the break room or pushing back a desk neighborhood restructuring plan several weeks while everyone gets on the same page. Not having a collaborative resource on-site can slow things down depending on the responsiveness of the vendor you’re working with.

Lower Quality: As is the case with any vendor, quality control is paramount. You don’t always know what you’re getting with an outsourced provider. Keep them under the microscope and nip any issues in the bud fast, before they become poor habits. In some cases, a vendor’s level of service may not meet your expectations. It’s best to sever ties and try again, or bring things in-house. The key is to establish expectations upfront and never let a compromise in quality affect operations.

Make the right decision

Choosing between outsourced facilities management and an in-house hire depends entirely on your company’s needs. If you’re fast-moving, fast-growing, and hands-on, having someone in-house might be worth the long-term investment. If you’re tweaking, optimizing, and trying new things, working with an outsourced expert may give you a better return on investment.

Ultimately, you should ensure the benefits from either option are justified in your business’ operations. There’s no substitute for having an efficient, frictionless workplace that’s accommodating and adaptable—regardless if management is in-house or outsourced.


Four Workplace Culture Predictions for 2020 and Beyond

By Shahar Alster
Chief Executive Officer & Co-Founder

It’s no secret the workplace is evolving. It’s been changing for years now. In the last decade, we’ve gone through numerous iterations of what the “ideal” workplace looks like. What makes 2020 different from years prior is the focus on workplace culture. More change is coming down the pike and there are several workplace culture predictions to examine.

The reason it’s so important to look at trends in workplace culture is because it has a huge bearing on productivity. Happy employees do better work, provide consistency, and attract similarly good workers to your business. Even the best office layout in the world won’t save your business from low morale, which is why shaping company culture is a critical part of workplace design.

Here are four up-and-coming workplace culture trends. Getting familiar with them now means understanding how your workplace can and should be shaped around the people in it.

1. Preserving and promoting work-life balance

Across the board, one of the top predictions for the workplace culture is preserving and promoting work-life balance. This is a trend largely fueled by Gen Z’s entrance into the workforce.

Younger workers are putting more of an emphasis on life outside of work, as much or more than they focus on work itself. Gen Z has made it clear they’re willing to work, but not at the expense of their freedom. Further, they want to work at a company that understands and embraces this ideology. They demand a workplace that offers flexible hours, lifestyle conveniences, and accommodation that aligns with life’s unpredictability.

Some examples of good work-life balance include simple amenities, like an on-site gym or a quiet workplace meditation room. Child care and kitchen areas are also rising in popularity at Gen Z-friendly workplaces. Among the intangibles, flexible working hours outside of the standard 9-to-5 are highly prized, as well as the ability to work off-site.

Modern employees want to live their lives as much as they want to hold down a good job. As more choose the former over the latter, companies need to adapt workplaces to meet those needs.

2. A clear focus on health and wellness

Wellness is central in today’s modern lifestyle. There’s more variety and information than ever about diets, supplements, exercise, lifestyle choices, and mental health. Employees are taking it to heart and their views are shaping modern workplaces.

Standing desks and alternative desk options are taking over, as more data about the health implications of sitting becomes mainstream. On the mental health front, workspaces are being adapted to meet different individual needs—quiet rooms for introverts, social areas for extroverts, outdoor areas, luxury spaces, and more.

Cramped, disorganized, and distracting workplaces won’t be tolerated by workers who demand space that’s comfortable, accommodating, clean, and interesting. For companies pondering an office redesign, factoring in mental health and physical wellness is critical to good office design.

3. Remote workers and in-house staff, working in harmony

The number of remote employees exploding (read remote working trends). And for good reason. The benefits of remote working extend to companies and workers alike, making it a win-win situation.

The biggest qualm about remote working is that it fragments the workplace, creating a gap between employees who occupy traditional desks in-office and those working from home or coworking spaces. While valid, this is a concern that’s going to change sooner than most people think. Thanks to hot desks and agile workspaces, remote workers may find themselves working alongside their office counterparts more often.

Hot desks and agile spaces are flexible enough to give remote workers the freedom they crave, with the structure they need to do good work. For employers, it allows for space consolidation or maximization of square footage. Remote employees can and will work off-site, but when projects or group work brings them in-house, the gap between them and office workers is dramatically lessened.

4. The demise of the traditional office

One of the boldest predictions about the future of workplace culture is the concept that the “office” may not exist for much longer. It sounds outlandish, but there’s evidence many companies may start to shrink or even eliminate their offices in the coming months and years. Traditional workplaces are already being replaced by coworking spaces, remote workforces, and other alternatives.

Without a traditional office, workplace culture becomes of instant importance. To foster a good team, companies need to create cohesion in new and innovative ways that don’t depend on watercooler chit-chat or break room birthdays. This may mean convening at new coworking spaces, collaborating via messaging platforms, or exploring new modes of communication like video chatting.

If your office is disappearing, pay close attention to communication amongst your staff. Building a good culture through communication is the way of the future for telecommuting and cloud-based companies.

Embrace the change

Company culture plays an important role in how efficiently your workplace functions and what kind of results you get from the people in it. Taking steps to foster a progressive, supportive culture means paying attention to the shifting demands of your workforce. Follow these trends as they continue to develop in 2020 and start thinking about how you can adapt your workplace in tandem with them.


Must-Have Areas of the Modern Workplace

By Nai Kanell
Director of Marketing

The concept of a “workplace” still conjures images of desk rows and offices, copy rooms, and cubicles. But this version hasn’t existed for some time. In fact, modern workplace trends have drastically changed the office landscape. Today’s office involves a lot more than desks.

Get to know the modern workplace

To understand the modern workplace, we need to look at the types of spaces that dominate it. Walk into any innovative company today and you’ll likely find a few of these areas:

  • Agile workspaces: These are areas meant to accommodate different groups and tasks in the blink of an eye. An agile workspace may be used to pitch a presentation, promote team collaboration, hold performance evaluations, etc. They’re usually outfitted with tech, booked in advance, and managed accordingly. In some facilities, they may even be shared amongst different departments.
  • Private workspaces: As the name implies, they’re areas workers can escape to for head-down work time. Private rooms and phone booths are great for employees who need peace and quiet or who work better when secluded. Similarly, they’re a place to decompress and de-stress, away from the hustle and bustle.
  • Collaborative environments: Brainstorming sessions, group projects, presentations, and more all benefit from spaces that accommodate more than a few people. Collaborative environments exist for these purposes and more. They can be agile spaces or dedicated areas depending on the company’s unique needs. In many cases, they’re as simple as a conference room; in others, it’s a specially designed area.
  • Desk neighborhoods: Desk neighborhoods are an evolution of the cubicle group. Grouping team members together enables better everyday communication and collaboration, resulting in more cohesion in the work they do. Neighborhoods are popular in modern workplace design because they also foster better company culture through a broader social work experience.
  • Hot desks: Make sure everyone has a desk! Remote workers, part-timers, consultants, guests, and other semi-permanent residents benefit from hot desks (also called hotel desks). They’re a great way to maximize space and improve accommodation in one solution. Hot desks can also provide in-office workers freedom and mobility in where they choose to sit and work each day.
  • Amenities: As concerns about work-life balance and health and wellness rise, offices are shaping to accommodate them. Cafeterias, gyms, nap rooms, yoga and meditation rooms, cafés, game rooms, and more are working their way into modern workplaces. These areas show an employer’s understanding of the human element. Often these types of amenities are big in shaping company culture and attracting talent.

While desks and cubicles still exist and some remnants of the traditional office are still in play, the modern workplace definition is one made up of these new, must-have areas.

The building blocks of a successful business

Not every modern workplace has an on-site café, desk neighborhoods, and a fleet of hot desks. Think of these spaces as building blocks and the modern office as a canvas. Companies are picking and choosing the best types of workspaces for their staff and deploying them where they’ll have maximum impact.

If you’re a big company in a small space, hot desks and agile workspaces are must-haves. If your workers are mostly Millennials and Gen Z’ers, amenities and collaborative environments are important. Multigenerational workforce? Desk neighborhoods and private workspaces might be a good combination. The modern office design is entirely dictated by the people using it.

Providing employees a combination of these modern spaces means recognizing their needs. And, when you do, you’ll be rewarded with a positive company culture, happier workers, more productive outputs, and lower costs.

Making the transition to modern spaces

Thinking about redesigning your workplace? Knowing what kinds of spaces exist is a good start; putting them to work is a new challenge altogether.

  • Consider the needs of your employees and the types of work they’re doing. Pair those needs with accommodating and enabling areas.
  • Calculate the amount of space you’re working with. What can you do with what you’ve got, while maximizing space, boosting productivity, and reducing costs?
  • Communicate redesign plans to employees before making any changes. Extol the benefits of modern workspaces and make sure everyone is onboard.
  • Map out the changing landscape of your office and execute your plan with the least amount of disruptions.

There’s going to be an adjustment period when shifting to modern workspaces. That’s okay! If you take the time to set procedures and explain the changes, things will iron out quickly as people get back to work. And, with luck, your business will start to see the bountiful effects of modern space utilization shortly after making the switch.

There’s a reason agile spaces, desk neighborhoods, hot desks, and more are mainstream office design trends (as well as top workplace trends). They work! Deploying them in your workplace will be the best evidence that they do.

Keep reading: 20 simple ways to enhance workplace wellbeing.